Administrative Assistant & Community Outreach — Part-Time

Westchester, NY | Hybrid | $20/hour | 8–16 hours/week

Position Overview

SPEAK seeks a reliable, detail-oriented Administrative Assistant to support the day-to-day operations of our growing nonprofit. This position will provide administrative and logistical support across programs, trainings, events, communications, and organizational operations.

Key Responsibilities

• Monitor general email and assist with routine correspondence and scheduling.
• Maintain calendars, Google Drive, spreadsheets, and organizational records.
• Assist with minor website updates (Squarespace).
• Help improve administrative systems and workflows, including appropriate use of AI and technology.
• Provide administrative support to the Executive Director and team on special projects.

Programs & Events

• Coordinate logistics for administrative needs for trainings and community events.
• Prepare and organize participant licensing and training materials.
• Attend and support in-person events throughout Westchester County.

Community Outreach & Communications

• Maintain community, partner, volunteer, and stakeholder contact lists.
• Assist with outreach emails, event promotion, and partner communications.
• Provide basic support for social media, website content, flyers, and other communications.
• Assist with fundraising, sponsorship, grant, and donor-related administrative tasks as needed.

Qualifications

• Must be able to travel in-person within Westchester and occasionally carry event materials (e.g., box of tabling materials).
• Excellent attention to detail, organization, and follow-through.
• Reliable, responsive, and able to work independently.
• Strong written and verbal communication skills.
• Comfortable with Google Workspace and learning new technology.
• Ability to manage multiple priorities in a small, growing organization.
• Passion for AANHPI mental health and health equity strongly preferred.

Schedule

- 8–16 flexible hours/week

- Hybrid, with occasional events in-person in Westchester (some daytime, predominantly evening/weekend).

- Approximately one team meeting per month.

- Ability to commit to 1 year preferred.

- Opportunity for the position to grow based on organizational needs, performance, and funding.

Compensation & Benefits

- $20/hour, up to 16 hours/week or more pending funding, performance, and needs of a growing organization

- Connections with AAPI community leaders, mental health professionals, and nonprofit organizations in the greater New York area

- Hands-on nonprofit administration, communications, and community outreach experience

- If appropriate, a letter of recommendation available upon completion of a successful tenure