Finance & Administrative Specialist

Finance & Administrative Specialist ARCHS is seeking a highly organized Finance & Administrative Specialist to support operational tasks across the agency, with a primary focus on Human Resources, accounting, purchasing, records management, and employee engagement. This position helps ensure efficient daily operations by coordinating administrative processes, maintaining accurate records, supporting accounts payable activities, assisting with [...]

---

Creator

ARCHS

Encoded

Finance & Administrative Specialist

ARCHS is seeking a highly organized Finance & Administrative Specialist to support operational tasks across the agency, with a primary focus on Human Resources, accounting, purchasing, records management, and employee engagement. This position helps ensure efficient daily operations by coordinating administrative processes, maintaining accurate records, supporting accounts payable activities, assisting with internal meetings and events, and handling confidential agency information with professionalism and discretion.

The ideal candidate is highly organized, detail-oriented, dependable, and capable of managing multiple priorities while maintaining the highest standards of confidentiality and accuracy.

Essential Duties and Responsibilities

• Provide administrative support for Human Resources, Finance, and general agency operations.
• Assist with accounts payable, including invoice processing, documentation, payment tracking, and vendor communication.
• Coordinate purchasing requests, obtain vendor quotes, maintain purchasing records, and monitor office supply inventory.
• Coordinate agency travel arrangements, conference and training registrations, hotel accommodations, itineraries, travel documentation, and expense reimbursement support in accordance with agency policies and approval procedures.
• Maintain confidential employee personnel files, financial records, and other sensitive agency documentation.
• Assist with onboarding paperwork, employee records, and other administrative employment processes.
  

  Support employee engagement initiatives, recognition programs, staff appreciation activities, and organizational culture events.

• Coordinate internal meetings, staff events, training sessions, and professional development activities.
• Maintain organized electronic and physical filing systems, spreadsheets, databases, and administrative records.
  

  Prepare correspondence, reports, meeting materials, and other documents as needed.

• Ensure compliance with agency policies, confidentiality requirements, records retention procedures, and established financial approval processes.
• Perform other administrative and operational duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Office Administration, or a related field preferred; equivalent experience may be considered.
• 3+ years of experience in administrative support, accounting support, office coordination, or a related field preferred.
• Experience with accounts payable, purchasing, records management, or confidential documentation preferred.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Strong organizational skills, attention to detail, written and verbal communication skills, and time-management abilities.
• Ability to prioritize multiple responsibilities, meet deadlines, and work independently and collaboratively.
• Demonstrated professionalism, integrity, discretion, and the ability to handle confidential information.

Ideal Candidate

The successful candidate is a proactive, service-oriented professional who enjoys supporting multiple departments, improving administrative efficiency, coordinating activities, and contributing to a positive workplace culture. The individual must exercise sound judgment, maintain confidentiality, and demonstrate a high level of accountability and professionalism.

Submit application and resume at: https://bit.ly/3UvEBnN NO phone calls please.

Join ARCHS and help us fulfill our mission, strengthen partnerships, and improve lives throughout the St. Louis region!

Job Category

Administrative Support

Finance & Administrative Specialist

Strong

Essential Duties and Responsibilities

Ul

• Provide administrative support for Human Resources, Finance, and general agency operations.

• Assist with accounts payable, including invoice processing, documentation, payment tracking, and vendor communication.

• Coordinate purchasing requests, obtain vendor quotes, maintain purchasing records, and monitor office supply inventory.

• Coordinate agency travel arrangements, conference and training registrations, hotel accommodations, itineraries, travel documentation, and expense reimbursement support in accordance with agency policies and approval procedures.

• Maintain confidential employee personnel files, financial records, and other sensitive agency documentation.

Assist with onboarding paperwork, employee records, and other administrative employment processes.

Support employee engagement initiatives, recognition programs, staff appreciation activities, and organizational culture events.

• Coordinate internal meetings, staff events, training sessions, and professional development activities.

Maintain organized electronic and physical filing systems, spreadsheets, databases, and administrative records.

Prepare correspondence, reports, meeting materials, and other documents as needed.

• Ensure compliance with agency policies, confidentiality requirements, records retention procedures, and established financial approval processes.

• Perform other administrative and operational duties as assigned.

Li

Bachelor’s degree in Business Administration, Accounting, Office Administration, or a related field preferred; equivalent experience may be considered.

A

https://bit.ly/3UvEBnN